Consultant Duties for the Southwest District Libraries:

20 full-member state-aided libraries in 3 counties; 2 county systems; 5 non-state aided affiliate member libraries 

Status: Full-time; exempt; 35 hour week

Reports to: District Administrator

Supervises: Administrative Support staff, Delivery Drivers, Interlibrary Loan Assistant 

Administrative Duties:

• Plans and coordinates consultant services to twenty library directors, Boards and other agencies
• Develops a budget plan for the use of District Center Aid
• Develops a District Agreement/negotiations for the provision of services
• Coordinates contracts, authenticates and manages district databases
• Coordinates five-year-planning for District Services
• Coordinates the WAGGIN twenty library ILS Consortium, including policies and procedures

Consultant Duties:

• Reviews, collects necessary documents and assists library directors in completing the Office of Commonwealth Libraries Annual Reports and additional reports
• Coordinates OverDrive electronic resources for the district: contracts, invoicing, collection development
• Serves as District Library Center Youth Services contact
• Attends State meetings/trainings and keeps member libraries informed on new initiatives, State programs and trainings
• Provides consultant services to library directors, boards, staff members and Friends
• Visits district libraries and attends library events regularly
• Maintains district communications, announcements and updates from Office of Commonwealth Libraries
• Coordinates/plans continuing education and training sessions per year or as needed by district library directors, staff and boards
• Conducts new director and Board orientation
• Monitors local library standards compliance
• Assists libraries with applying for LSTA, Keystone and other grant opportunities

Professional Development:

• Maintains current knowledge of library services by attending continuing education sessions, workshops, and reading professional journals
• Maintains membership and actively participates in state and national associations

WAGGIN/ILS Support:

• Manages WAGGIN contracts, training and relevant activities
• Coordinates and acts as Administrator for the consortium’s Chat with a Librarian service

Skills Required:

• Knowledge of public library development, operations, technology and management
• Excellent communication skills
• General knowledge of basic accounting practices
• Technical writing abilities; research skills; statistics gathering and analysis
• Grant writing experience
• Ability to participate effectively and provide leadership in a variety of meeting formats
• Knowledge of library automation and electronic resources
• Word Processing skills; desktop publishing
• Highly organized; able to multi-task and to meet multiple deadlines
• Ability to define problems, use good judgment and effectively solve problems
• Ability to maintain meticulous records and the confidentiality of sensitive information
• Must be able to work in a team setting, including but not limited to assisting and supporting coworkers, contributing ideas, maintaining flexibility and adapting to a rapidly changing environment
• Must be willing to work flexible hours as needed by District libraries
• Travel required within the District and state; current PA Driver’s License and ability to drive; must have own transportation

Minimum Qualifications:

• Master’s Degree in Library/Information Science from an ALA accredited institution
• Minimum of five years experience in a public library
• Supervisory and/or management experience in a public library
• (Candidates with a pending MLS may be considered)
• PA Child Abuse Clearance
• PA Criminal Record Check
• Lifts and carry objects up to twenty-five (25) pounds in weight
• Must be able to bend, crouch, crawl, kneel, sit, stand, climb
• Must be able to use basic office tools and equipment such as: computers, printers, scanners, copier, telephone, box cutter, paper cutter and postage meter

Salary Range: $58,000-$62,000

To Apply:

Please send Cover Letter, Resume and three (3) professional references by July 31, 2026 to:

Diane L. Ambrose, Executive Director
Citizens Library and District Center
55 S. College St.
Washington, PA 15301

dambrose@citlib.org